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Sunnyvale Little League Accident Reporting Procedures
An "Incident Report" form should be completed and provided to the League Safety Officer for all occurrences that meet the criteria described below. Lesser incidents should be logged in the First Aid Kit and summarized monthly to the Safety Officer.

The form is included with the Sunnyvale LL Safety Manual and can be downloaded here:  Sunnyvale LL Incident Report Form.

The Incident Report form must be completed and can be submitted to the League Safety Officer, Steve Gross, for all occurrences that meet the criteria described below. You are encouraged to report all other incidents informally by emailing a summary of the incidents to the Safety Officer.

For those injuries that require additional medical care, Little League provides an insurance to provide coverage that is not covered by the injured player's primary insurance. Please read What Parents should know about Little League Insurance. When an insurance claim is necessary, the Accident Claim Form must be completed by the parents and a league official in accordance with the Claim Form Instructions.

In our effort to prevent accidents and injuries to all involved in Little League, we must deal with the unpredictable actions of many small athletes. One of the most widely accepted ways to reduce the occurrences of unsafe acts is to document the reasons behind such acts and take suitable action to prevent them from happening again. Since we cannot eliminate all mishaps, we must use them as tools to help reduce the number of similar or related accidents. Also, safety consciousness allows us to determine the root causes of near misses', so that action can be taken to prevent occurrences of injury-producing accidents in the future.

Which Accidents to Analyze

Good judgment must be used when deciding which accidents to analyze. The severity of an injury should not be the only basis for deciding to report/investigate an accident. The prevention of a similar, more severe accident should be our main reason for exploring causes and taking suitable corrective action.

Examples of Accidents Requiring Thorough Study
  • A collision that occurs when two players go after the same fly ball, even though no one is hurt, has the possibility of resulting in a serious injury. Questioning the players involved may reveal that they had forgotten priority assignments in the "heat of the battle". A corrective measure might include re-emphasizing ball priority drills in the next practice. A completed incident report passed on to the Safety Officer will serve to highlight this area as one needing additional emphasis from managers and coaches.
  • If a player should trip and fall over a bat left on the ground and suffer a small abrasion, the cause and correction may be obvious. A report, however, would serve as a reminder, not only to this team, but to others in the league that equipment left on the field can cause falls, some of which can result in fractures.
  • Face, mouth or teeth injuries caused by improper use of a catcher's mask, or the failure to wear a catcher's mask, should obviously be reported and the causes investigated.
  • A turned ankle caused by a hole in the outfield should be reported so that the league Facilities Director can contact Parks and Recreation so that they are aware of the condition and can make appropriate repairs or corrections.
Other Uses for Accident Reports

The need for corrective measures, of course, is most evident when an injury is severe enough to require professional medical attention or services. In addition to the need for immediate preventive action, it is very important to have accurate information to complete an insurance claim report.

As in any organized endeavor, communications among teams within our league, and between leagues within our district, is important. This safety program can be an effective tool in accident prevention if each adult with safety responsibility is given a briefing on serious accidents, unusual hazards, and corrective action taken to remedy them. In order to accomplish this, the League and District Safety Officers must be kept informed of all accident cases. Your assistance in achieving this is greatly appreciated.

Even after corrective action has been taken, responsible adults should continue to monitor to ensure that unsafe habits are not resumed. Make sure that you are worthy of example. We continually advise players to keep their eyes on the ball. Let's do the same when it comes to safety precautions.
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