| Volunteer Information |
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Sunnyvale Little League is entirely a
volunteer run organization. Parents / guardians are required to fulfill a
volunteer obligation during the season. Here is a list of volunteer positions
available:
League Level Positions
Coaching Roles
- Team Manager / Head Coach:
Responsible for running the team including practices and games; instruct
players in proper baseball skills; involve parents with the team and league
activities; works with team scorekeepers, extra team assts and team reps to
assign job responsibilities according to the needs of the team; will take on
team safety officer responsibilities including inspecting player's equipment,
bringing team first aid kit and safety manual to each practice and game.
Manager positions are available per division: Junios, Majors, Minors, Farm,
Pioneer, T-Ball, Challenger
- Assistant Coach: Serves as
an assistant to the Team Manager. Helps to instruct players in baseball skills;
helps at practices and games; make sure players and parents have fun; assists
manager with team safety officer responsibilities.
- Player Try-Out Assistant Coaches:
Assist instructional coordinator with the following tasks at one or more
of the try-out sessions. Monitor a group of players, as they progress through
the evaluations and skills. Setup and assist with various skills stations.
Field setup & breakdown.
- Post Season Tournament Director:
Manages the overall post season tournament games, which are hosted by
SVLL. The tournament director is responsible for working with tournament
volunteers who operate score keeping, annouce and pitch count for all post
season games.
Equipment Roles
- Equipment Assistants:
Assists the Equipment Director with the distribution, collection and
maintenance of team issues equipment.
- Uniform Coordinator Assistants:
Assists the uniform coordinator with the distribution and collection of
uniforms
Facilities & Organizational
Roles
- Facilities Team: Assists
the Facilities Coordinator with 1) putting up and taking down dugout and
backstop tarps (before opening day and after tournament games finish); 2)
putting up chain-link home run fence safety top-rail cover at the Majors field;
3) painting the Minors outfield fence lines weekly starting from Opening Day
until Closing Day. The 2019 Facilities Weekend will be held on March 2nd and
3rd, 2019.
- Opening & Closing Day Manager:
Works with the board to organize everything for Opening Day and directs
volunteers with set up (7am - start of first game) and clean up (end of last
game). Will require tasks prior to Opening Day. Training provided.
- Opening & Closing Day
Volunteers: Help with setup of fields for opening day & closing day
and assist with cleanup of these facilities at the end of the day. Training
provided.
- Field Banner Volunteers:
Arrive before the first game on Sunnyvale LL Majors field and put up
Sponsor Banners and return after the last game of the day and put the banners
away.
Food Services Roles
(Note: these do not satisfy each family's snack shack volunteer obligation,
which is a separate league obligation)
- BBQ Buyer: Purchases and
prepares tri-tip, lettuce, tomatoes, and onions prior to Sat. games.
- BBQ Propane Buyers: Makes
sure the propane tanks used for the BBQ are full and ready to go Sat. mornings
by 10am.
- BBQ Grill Maintenance:
Makes sure the BBQ grill is kept clean and in good working condition;
fires it up and checks it prior to Opening Day and checks it once a month and
gives it a good cleaning at the end of the season after the volunteer BBQ.
- BBQ Supervisors: Arrives at
Snack Shack 9am on your scheduled Saturday to set up BBQ area with the help of
the BBQ volunteers scheduled. There will be a training meeting and other
information available to set up the BBQ area and guidelines the volunteers must
follow while cooking. You will be responsible to communicate the guidelines to
the volunteers. Come back to the field at the start of the last game of the day
(usu. 2pm) to clean up the BBQ area (may take up to an hour and a half). All
dishes must be washed and dried and put away in the storage shed along with all
BBQ equipment. ***This is NOT the same as the team level position for cooking
on the BBQ***
- Snack Shack Buyer: Assists
Snack Shack Manager with ordering and delivery, picking up purchases at Smart
& Final and Golden State Ice Cream Company. Smart & Final and Golden
State Ice Cream would possibly be every other week.
- Snack Shack Beverage Coordinator:
Works with established vendor for CO2 tanks as well as handling the
changing of the tanks and managing to soda machine. Replacing soda and
contacting Coca Cola if the machine needs repairs. We will be ordering the
syrup through Sysco and using a separate vendor for CO2 tanks, so we are
looking for someone to be the coordinator for the season. It would be nice to
have a back up and training is provided.
- Snack Shack Scheduler:
Obtains game schedule for entire league prior to season and creates
the schedule of when the teams will be responsible to cover the Snack Shack and
BBQ. Also requires sending out reminders to team contacts if they haven't
provided the volunteer information. Every week , the schedule should be posted
in the Snack Shack by Sunday evening. Training provided and Snack Shack Manager
will assist as needed.
- Snack Shack Supervisors:
Responsible for opening and closing snack shack typically for 1 week or
3-4 games. The individual does not need to remain at snack shack during
operation hours. The volunteer will be responsible for cash box, accounts for
revenue, and hands off to Treasurer at end of week shift. This volunteer also
helps identify items to reorder, and serves as primary contact during snack
shack operation hours for assigned shift.
- Youth Snack Shack Volunteers:
If you are looking for Community Service hours or would be willing to be
on-call for a family that would be looking to hire someone to cover their shift
in the Snack Shack. Please note this volunteering does not
substitute for the parent/guardian league level obligation, and you need to
still volunteer for a league level position.
Fundraising Roles:
- Cookie Dough Coordinator:
Manages the cookie dough fundraiser for the league
- Cookie Dough Counters:
Assists cookie dough coordinator with counting the cookie dough order
forms; training provided
- Cookie Dough Sorters and
Distributors: Assists with sorting the cookie dough once it arrives and
helps hand it out to families arriving at Serra and/or De Anza Park (TBD) to
pick up (usually a Saturday morning from 9am-1pm). Training provided.
- Dinner Night Coordinator:
Contact restaurant to arrange a fundraiser night, at least 2 (
McDonald's in past), post flyers and promote the event, contact restaurant to
make sure funds raised are sent to the league. Training provided.
- Sponsorship Coordinator:
Helps recruit and organize corporate or other sponsors for Sunnyvale LL
Registration Roles:
- Registration Coordinators:
Organizes registration dates, updates forms with the assistance of the
entire boards, creates flyer, gets Cupertino Union School District (CUSD) and
Sunnyvale Elementary School District (SESD) approval & distributes flyers
to schools. Also, arranges to have banners posted within the little league
boundaries.
- Registration/Verification Day
Helpers: Helps registration coordinator verify residency and birth
certificate forms on verification day; helps to collect fees and distribute
family fun day tickets (SJ Giants baseball)
Safety Roles:
- Division Safety
Officer: Coordinate with Division's Team Safety Officers and ensure all
health screens are completed. Communicate with the League Safety Officer if
there are any issues/concerns.
- Team Safety
Officer: Ensure all players/coaches/managers have completed an online
health screen and perform temperature checks prior to every practice/game.
- Volunteer
Safety Officer: Coordinate with Team Leads and ensure all volunteer
health screens are completed. Communicate with the League Safety Officer if
there are any issues/concerns.
Umpire Roles:
- Adult Umpires: (Minors,
Majors Divisions) Umpire home plate or bases for Minors, Majors, and possibly
Juniors games per your availability weeknights Mon-Thurs and during the day on
Saturdays. Training is provided.
- Youth Umpires: (Minors,
Majors, and Farm Divisions) umpire home plate or bases for Farm, Minors and
Majors games based on experience per your availability weeknights Mon-Thurs and
during the day on Saturdays. You must be at least 13 years of age. Training is
provided.
PLEASE NOTE:
In the
event that you are not selected for the position that you signed up for, you
will be asked to fulfill a different volunteer position from the remaining
available positions or pay the $250 buy-out.
Board
Positions
The Board is responsible for the organization and
operation of the league. Board members meet monthly on the third Thursday of
the month. Please refer to the Board of Directors
Directory for a list of current board members and open positions. Board
positions include:
President:
- Direct and leads the board and overall activities
of Sunnyvale Little League.
- Preside at league meetings.
- Responsible for the conduct of the league as
chartered, in strict conformance with the policies, principles, rules and
regulations of Little League Baseball.
- Serve as liaison between Sunnyvale Little League
and the City of Sunnyvale, other little leagues, District 44 and Little League
International.
- Investigate complaints and reports to the board as
warranted.
- Ensure league personnel are properly briefed on all
phases of rules, regulations, and policies of Little League.
- Present condition of the league at the annual
meeting
Vice President:
- Preside over the league in the absence of the
President.
- Work with other officers and committee
members.
- Complete duties and assignments as may be delegated
by the President.
Treasurer:
- Collect funds that support the league (e.g. fees,
snack shack revenue, fundraising money) and dispenses league funds.
- Keep accurate financial records (e.g. bank
statements, tax filings, receipts, etc).
- Report on the status of league funds; prepares
budgets and assumes the responsibility for all league finances.
Secretary:
- Keeps records of league activities and files.
- Record minutes at board meetings including
attendance, all orders of business, votes, and resolutions.
- Distributes minutes and any other material
- Maintains the board meeting schedule, send
reminders to board members
Chief Umpire:
- Recruit adult and youth umpires
- Train umpires or identify training resources.
- Manage umpire schedule
- Work with managers to ensure rules are
understood
- Receive feedback on the conduct and quality of
umpires and address as appropriate.
Equipment Director:
- Organize and maintain equipment
- Take inventory and distribute gear needed for each
team (e.g. team bats, catchers gear, balls, batting helmets, first aid kits,
etc)
- Order necessary replacements as needed.
Facilities Director:
- Ensure all fields are fully functional with
necessary equipment for games and practices. This includes the batting cage.
- Order appropriate supplies needed during the
season.
- Prepare Opening Day fields (e.g. set up dugout
covering and fences in field)
- Close Serra 1 & 2 and De Anza Park fields at
the end of the season.
Fundraising Director:
- Manage corporate sponsorships
- Manage fundraising sale: e.g. cookie dough
- Manage employer donation match /volunteer
match
- Manage fundraising events
- Stanford Baseball Game ticket sales
- Dine-out nights
Information Director:
- Manage the league's official website, Facebook and
Twitter accounts
- Manage the online registration process when
available
- Assign administrative rights to league volunteers
and teams
- Ensure that league news and scores are updated on a
regular basis; collects, posts and distributes important information on league
activities including direct dissemination of fund-raising and sponsor
activities to Little League International, district, public, league members and
media; serves as primary contact person for Little League regarding optimizing
use of the Internet for league administration and for distributing information
to league members and Little League.
Instructional Director:
- Provide preseason presentation to all managers
- Coordinate manager/coach training for those
interested (e.g. Big Al)
- Coordinate Minor/Major expert instruction
- When desired, organize optional expert instruction
available to interested players who will cover their own costs.
Player Agent - Farm/Pioneer/T-ball:
- Recruit managers and coaches at each level.
- Divide players into teams per league rules. Monitor
teams to ensure players are at appropriate level and move players if
necessary.
- Meet with managers prior to the start of the season
to review rules, set expectations, and give advice.
- Assist President in checking birth records and
eligibility of players.
- Ensures that play at this level is running smoothly
and resolve any issues between managers, players, and families.
Player Agent -
Minors/Majors/Intermediate/Juniors:
- Recruit managers and coaches at each level.
- Conducts pre-season tryouts and facilitate player
selection.
- Assist President in checking birth records and
eligibility of players
- Meet with managers prior to the start of the season
to review rules, set expectations, and give advice.
- Coordinate the transfer of players to or from the
Minor Leagues according to the provisions of the regulations of Little
League.
- Ensure that play at this level is running smoothly
and resolve any issues between managers, players, and families.
Post Season Coordinator:
- Coordinates all official Little League post season
activities. This includes staffing volunteers to complete post season tasks for
post season games hosted at Sunnyvale LL.
- Responsible for identifying tournament directors
for each post season game.
- Instructs District All Star teams to complete
binders
- Supports District All Star Teams and Tournament
teams as appropriate
- Serve as liaison between Post Season/All Star
managers and Board.
Registration Director:
- Manage online registration vendor
- Organize registration dates
- Update forms with the assistance of the entire
board
- Advertise registration dates by creating and
printing flyers. Obtain CUSD approval to distribute flyers to schools. Arrange
to have banners posted within the little league boundaries.
Safety Director:
- Coordinate all safety activities
- Ensure the safety in player training
- Ensure safe playing conditions
- Coordinate reporting and prevention of
injuries
- Solicit suggestions for making conditions safer,
and reports suggestions to Little League International through the league
President
- Report all necessary information to the District
and ensures that all background checks are taken care of and all fields and
coaches have adequate first aid supplies and ice packs.
Scheduling Director:
- Create schedule for all divisions for games and
practices per guidelines
- When appropriate, work with other league schedulers
to create interleague schedule (e.g. Majors)
- Maintain schedule during season
- Facilitate changes as required.
Snack Shack Director:
- Manage snack shack operation
- Work with buyers, replenish supplies, help with
bookkeeping and organization of the snack shack.
Uniform Director:
- Identify uniform vendors
- Obtain and communicate return / exchange
policy
- Verify sizes, order and distribute uniforms for all
divisions. Usually work through managers
- For uniforms owned by Sunnyvale Little League (e.g.
All Star uniforms), distribute, facilitate returns, and store.
Volunteer Director:
- Manage family volunteer tracking
- Work with area directors to assign volunteers
If you have any further comments or
questions, please email the league president at
president@sunnyvalelittleleague.com
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